PepsiCo Careers

Administrative Assistant

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Administrative Support

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United States - English

Job Description

Auto req ID: 149266BR

Job Description

We are PepsiCo Sales. We are game changers, mountain movers and history makers. We are a diverse group, spread among 200 countries and united by a shared set of values and goals. That’s why we Perform with Purpose. Together, we blaze new trails, succeed, celebrate and never settle for second best. At PepsiCo, we’re committed to performing well as individuals and in teams, to strengthen the company as a whole.
Are you hungry to be a part of the World’s largest portfolio of billion dollar food and beverage brands? Then now is the time to explore the opportunities of PepsiCo: what makes you unique makes us better.

This role will provide direct administrative support for the Sr. Director Finance

Key Accountabilities:

  • Manage calendars, provide assistance with scheduling meetings and conference calls (includes staff meetings, meetings with PepsiCo senior management and external partners)
  • Act as point of contact when arranging and managing external customer meetings including Top-to-Top meetings, industry conferences, and market tours
  • Own agenda and coordinate internal meetings including bi-weekly staff meeting (solicit topics, presentation materials, develop agenda, coordinate calendar invites)
  • Coordinate travel arrangements (domestic).
  • Prepare and handle confidential and personnel information
  • Interface appropriately with many internal and external senior executives, including a broad spectrum of community stakeholders, Senior Executives/NAB,FS Senior Leadership Team and other leaders throughout the organization
  • Handle team projects, presentations, and business related requests as assigned
  • Prepare and reconcile T&E reports following a standard format including regularly reviewing reports to ensure Smart Spend compliance
  • Prepare and maintain P-Card and T&E spend each period
  • Manage, update and appropriately communicate departmental documents (org charts, correspondence, internal recognition program)
  • Maintain content, accuracy and visual organization of files
  • Organize, maintain and procure office supplies
  • Proactively maintain a detailed filing system and make recommendations of continuous improvements

Qualifications/Requirements

  • A minimum of 3 years administrative experience
  • High School Diploma or GED required; Bachelor’s degree preferred
  • Ability to function well in a team environment, display professional maturity and interact with all levels of management
  • Effective communication skills, strong collaboration skills and an impeccable standard of excellence
  • Results-oriented with the ability to complete assignments in a timely manner with little supervision
  • Ability to handle multiple priorities, including the ability to make clear and timely decisions
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint with the ability to quickly learn the various in-house software applications
  • APS and Concur knowledge a plus
  • Aptitude to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals
  • Must be authorized to work in the United States

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement