PepsiCo Careers

Administrative Assistant

Garden City, Kansas
Administrative Support

Apply
United States - English

Job Description

Auto req ID: 167097BR

Job Description

  • 2 + years experience Admin Support Consumer Goods Company
  • Bachelors Degree preferred
  • Detailed knowledge and experience in Microsoft Word, Power Point, Excel
  • Payroll experience with SAP and Kronos preferred
  • Ability to become proficient in multiple IT applications
  • Experience in prioritizing work multi-tasking- strong sense of urgency
  • Outstanding organizational and follow-up skills- discretion with sensitive information
  • Excellent written and verbal communication skills
  • Requires creative thinking and problem solving skills
  • Respects values & differences, acts with integrity and justice

Qualifications/Requirements

Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise

· Work with EDM/CESR/AR team re: Masterfiles (Set up new Customer #'s, inactivate customers, add loc/credit app, CETS maintenance for equipment placement, NSF customer payment term changes, org or route maintenance, set up nat'l account outlet numbers, sales tax exemptions, eCheck setup)

· Ad Hoc ERT reporting

· Create and distribute Bar Codes for Accounts

· DOT (VCR/HOS) Tracking - (eDOT system)

· First Advantage LPO - Driver Supervisor/Manager or Safety Manager reviews the First Advantage Regulatory report by Driver monthly, to ensure a valid CDL and medical card is on file in the DQF for each driver.

· Random Drug Testing (Quarterly)

· Arctree Administration - Access and work/research/answer appropriately ArcTree Cases by SLA date

· Absenteeism/Late/Tardies Tracking for Department; Tardies / Lates (Bulk & Merch) - Once a week.

· New Hire onboarding (svc ctr, handbook signed, ee id, orientation training ) // Employee HR related questions / posting positions; New Hire Orientation

· Supplier Requests

Technical Skills:

  • Provide dedicated administrative support in a professional, confidential and organized manner
  • Maintain calendars and schedules both on and off-site meetings
  • Monitor emails and phone calls: proactively respond to and/or coordinate issues when possible
  • Maintain and update distribution and contact lists
  • Organize/maintain department files, both electronic and hard copy
  • Daily interaction with all Functional Teams
  • Maintain high level of integrity and professionalism in handling confidential material on a daily basis
  • Ability to work proficiently and calmly under pressure situations
  • Administer specific applications/time bound processes include specific SME tasks (AP, CETS, ArcTree, ESC, ERT, FFP, Kronos/SAP Masterfile’s, Respond & recover) in an accurate and timely manner
  • Work on special projects as necessary

Leadership Behaviors:

  • Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
  • Must be strong team player and assist other department staff as necessary
  • Willingness to learn and take on projects
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Measures:

  • Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business results
  • Create Efficiency: Meet SMART objectives to drive business results
  • Drive Future Success: Support management to provide them more time with frontline
  • Drive Cultural Change: Support Community projects
  • Develop Others: Answer questions and provide coaching & training
Develop Self: Gain understanding of Market/Location P&L

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

For San Francisco Bay Area: Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement