Fleet Dept. Administrative Assistant

Job Description

Auto req ID: 171928BR

Job Description

The Georgia Market Fleet Admin role is to provide tactical operations support involving purchases, initiative tracking, project support and administrative support to the Fleet Team. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for accounts payable related to both Fleet and Transport teams. Additionally, this position will play a key role in current and future productivity initiatives.

Accountabilities:
  • Timely processing of weekly payroll for Fleet and Transport employees and productivity tracking
  • Data entry into Fleet Maintenance Systems and maintenance of vehicle files for DOT compliance
  • Accounts Payable compliance in accordance with SAG/SOX guidelines
  • Proactive tracking and customer alerts for known anticipated vendor performance gaps
  • Weekly/Period financial reporting to key stakeholders
  • Additional duties as assigned by Manager
Scope of Interactions:
  • 10% External – New and existing suppliers
  • 90% Internal - Collaboration with Fleet and Transport managers, supervisors and team members.
  • High School diploma or GED
  • Ability to effectively communicate with suppliers in a professional and constructive manner.
  • Ability to learn and update multiple accounts payable systems
  • Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
  • Collaborate with peers to balance daily workloads and support the business.
  • Willingness to embrace change and all other assigned duties for the greater good of the team
  • Ability to handle extremely sensitive and business confidential information
  • Produce/review various performance reports to drive results
  • Strong attention to detail
  • Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
  • Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
  • Ability to work independently and within a team
  • Manage, prepare and file all expense reports for the Leadership Team in proactive and timely fashion and ensure proper documentation
  • Must have a Team / collaboration based approach to decision making.
  • Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed.

Qualifications/Requirements

  • High School diploma or GED
  • Ability to effectively communicate with suppliers in a professional and constructive manner.
  • Ability to learn and update multiple accounts payable systems
  • Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
  • Collaborate with peers to balance daily workloads and support the business.
  • Willingness to embrace change and all other assigned duties for the greater good of the team
  • Ability to handle extremely sensitive and business confidential information
  • Produce/review various performance reports to drive results
  • Strong attention to detail
  • Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
  • Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
  • Ability to work independently and within a team
  • Manage, prepare and file all expense reports for the Leadership Team in proactive and timely fashion and ensure proper documentation
  • Must have a Team / collaboration based approach to decision making.
  • Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed.



Key Skills / Experiences:

  • Minimum of 2 years’ experience in an administrative position
  • Manage communications through phone, email, fax, mail, etc.
  • Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
  • Prior experience scheduling large and small team meetings and off-sites including all logistics
  • Strong passion for customer service and fleet excellence
  • Ability to learn and update multiple accounts payable systems
  • Ability to effectively interact and build a favorable business relationship across multiple departments
  • Able to assist with account management duties
  • Strong team player and committed to teamwork in all situations
  • Excellent written and oral communications skills
  • Demonstrated ability to leveraging system and tools
  • Must have good interpersonal skills in order to interact/contribute to team and communicate with others in a professional manner

Relocation Eligible: Not Applicable
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

For San Francisco Bay Area: Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

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