Administration Assistant - 9 month contract

Job Description

Auto req ID: 182969BR

Job Description

We are currently looking for applications for a 9-month contract role as Administration Assistant to Research and Development Group in our Littleisland plant.

We are the concentrate team in PepsiCo (PGCS) working across the Beverage, Nutrition and Snacks categories to deliver concentrate for many of PepsiCo’s mega brands including Gatorade, 7Up and Pepsi. We are at the heart of PepsiCo products, sourcing ingredients to manufacture more than 1,200 recipes for our brands. We are a global organisation, situated in 17 locations across 11 countries offering careers in various functions from Manufacturing, Supply Chain, Procurement, Quality, Finance, R&D, HR and IT. We want team members who can collaborate in our fast-paced global organisation and are passionate about creating and delivering much-loved household brands to markets across the world.

At PepsiCo, innovation takes centre stage. In a fast-moving consumer environment, our research and development capability is crucial to provide a fresh twist to our favourite brands as well as creating new healthy choices that we need to succeed in the market. Focusing our research and development on meeting the latest consumer needs - whether nutrition, refreshment or indulgence –will drive our growth both now and in the future. Do you share our passion for innovation? If so we could take your talents to a whole new level.

Applications are invited for a 9-month contract position as Administration Assistant to the Research and Development Group (Concentrate and ESSA Beverages) - to provide general administrative support and maintain the Group’s systems and services as required.

The key accountabilities for this position include, but are not limited to, the following:

  • Provide administrative and reception support for the R&D Teams and Directors
  • Act as communications point of contact for R&D Team and Directors and furnish/obtain information on behalf of Directors as instructed.
  • Provide induction on administrative systems and processes to new employees.
  • Assist with management of the R&D AOP OPEX and CAPEX budgets by working closely with R&D Manager Group, Finance Team and R&D Directors
  • Process all Purchase Requisitions on SAP for the R&D Team for both Opex and Capex. Ensure invoices are processed within agreed timelines.
  • Provide proactive calendar management, travel requirements and processing of T&E expenses for R&D Directors
  • Organise and maintain files of R&D department and Director correspondence and records, following up on pending matters as required.
  • Schedule / organise meetings as necessary and manage minutes for key reviews, and support setup/arrangements for conferences and visitors for R&D group as needed.
  • Prepare reports or power point presentations as needed by R&D Directors.
  • Manage weekly time and attendance and holiday balances for Teams.
  • Ensure the following activities are organised:
  • Ordering of materials/consumables/office supplies and stationery
  • shipping and freighting to support R&D activities
  • sorting of post on daily basis for department.
  • Act as liaison to maintenance requirements of the dept, office and conference room facilities.
  • Participate as requested by R&D team to assist with suitable work that needs assistance in order to complete on time and to required standards.
  • The role requires the job incumbent to be flexible and to carry out additional duties as requested that might not be included in this list of job responsibilities.

The position requires a high level of discretion and integrity due to the engagement with senior stakeholders and regular exposure to confidential data. To be considered for this role candidates will have excellent administration and a genuine "can-do" attitude.

Qualifications/Requirements

Candidate Profile

The position requires a high level of discretion and integrity due to the engagement with senior stakeholders and regular exposure to confidential data. To be considered for this role candidates will have excellent administration and a genuine "can-do" attitude.
The profile of candidate will also be/have:

  • An experienced Administrator with a proven track record providing support to a senior leader/team, ideally within a multinational environment
  • Systems savvy (including MS Office Suite, SAP, CORE etc. or equivalent).
  • Excellent organisation and communications skills (written and verbal English) to professionally deal with internal and external stakeholders across levels.
  • Ability to multitask and prioritise diaries, tasks and demands concurrently and professionally, with impeccable attention to detail.
  • A self-starter, able to work without close direction and anticipate and prepare requirements for meetings and travel in advance.
  • A highly collaborative approach with a strong sense of teamwork and willingness to work with colleagues and other departments, in support of organisational objectives.
  • A strong problem solver in the dissemination of information or management/organising of logistics of travel or meetings and events. Sound judgment and decision-making when dealing with unexpected issues, while maintaining appropriate confidentiality.

PepsiCo products are enjoyed by consumers one billion times a day in more than 200 countries and territories around the world. PepsiCo generated approximately $63 billion in net revenue in 2016, driven by a complementary food and beverage portfolio that includes Frito-Lay, Gatorade, Pepsi-Cola, Quaker and Tropicana. PepsiCo’s product portfolio includes a wide range of enjoyable foods and beverages, including 22 brands that generate more than $1 billion each in estimated annual retail sales.

At the heart of PepsiCo is Performance with Purpose – our fundamental belief that the success of our company is inextricably linked to the sustainability of the world around. We believe that continuously improving the products we sell, operating responsibly to protect our planet and empowering people around the world is what enables PepsiCo to run a successful global company that creates long-term value for society and our shareholders. For more information, visit www.pepsico.com.

For the purposes of external advertising we have called this role a (insert external job title here). However please note that the internal job title the successful candidate will have will be (insert internal job title here).

#LI-IRELAND

Relocation Eligible: Not Eligible for Relocation
Job Type: Temporary