Assoc Admin Assistant

Job Description

Auto req ID: 186654BR

Job Description

This position contributes to the success of the Pepsi Beverages Company by providing general administrative support for the Huntington, WV PBC location.

Qualifications/Requirements

Collecting data from internal/external contacts, formatting the information into spreadsheets, and coordinating monthly reports within tight timeframes

  • Support Unit Manager as needed with reporting, scheduling, completing expense reports
  • Work with complex and confidential documents or reports
  • New Hire on-boarding & orientation
  • Payroll (KRONOS) Administration for location hourly employees
  • Sales Comp Administration for commissioned employees
  • Pepsi Select captain for all sales location employees
  • Maintaining and paying invoices and running reports
  • Maintaining location DOT/Workers Comp files
  • Management of Safety Files
  • Manage customer contracts and payments
  • Creating PowerPoint presentations: Sales Presentations, Project planning support
  • Coordination and tracking of special events for location
  • Collect driver end of day paperwork and money
  • Count and balance daily deposit
  • Prepare daily bank deposits
  • Ensure accuracy of driver paperwork and deposit slips
  • Balance route paperwork
  • Assist with daily truck checking procedures.
  • Accurate sorting and packaging of invoices and related paperwork for storage/imaging
  • General office functions, such as telephone coverage, faxing, filing and distribution of mail
  • Other administrative and customer service tasks as assigned

  • Specific Skills and/or Previous Experience Required:
    • 3-5 years of related experience
    • Excellent computer skills a must! - Word, PowerPoint, Excel
    • Outstanding organizational skills (time management and follow up)
    • Advanced written and verbal communication skills
    • Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
    • Have an upbeat and positive attitude align with a friendly disposition
    • Be comfortable working within a fast-paced and highly entrepreneurial organization
    • Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members
    • Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
    • Demonstrate initiative, strong multi-tasking skills, good judgement, sense of urgency and professionalism
    • Proven ability to work in a team environment and independently
    • Focus customer service orientation

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement