Administrative & Facilities Manager

Job Description

Auto req ID: 194875BR

Job Description

Position Summary

This role is responsible for leading the PepsiCo Bangkok office, administrative operations and Office facilities, which consists of 2 entities supporting total apx 300 FTEs, Pepsi Cola Thai Trading and PepsiCo Services Asia Ltd.
Position Accountabilities

  1. Managing day to day office admin and facilities to support employees with high services standard and comply with PepsiCo global standard.
  2. Being main contact person for Building Management to ensure all facilities well managed.
  3. Identifying potential opportunities for productivity, control cost aligning with Smart Spending Policy/ Global Procurement and manage the budget with AOP and PSP productivity targets.
  4. Deploying PepsiCo HSE Policy through any activities that support employees.
  5. Develops ADM and Office Facilities plan with alignment to Business Directions and Productivity Agenda.
  6. Plan, monitor and control related Expenses of Office Admin, Tools of Trades, Facilities Management and Outsources Services details eg.
- Onsite Facility benefits
- Cleaning/Sanitation
- Office Supplies
- Printer & Copier Equipment
- Repair and Maintenance - Other
- OS-Furniture & Fixtures
- Electricity
- Water
- Telecommunication
  1. Partner closely with HR and other business functions to support on office initiatives/activities
  2. Work closely with Procurement to plan and purchase office supplies and services with high productivity and cost saving
  3. Support financial and physical analysis of initiatives driving by Global Procurement Team
  4. Partner with HSE team to drive a culture of Health and Safety work place
  5. Bring in new initiatives to Office Environment to help driving Work Life Quality agenda
  6. Lead a team of ADM and outsources to ensure delivering high services standard
  7. Develop a team of ADM and outsources to be fully capable to meet the continuously evolving business needs

Qualifications/Requirements

Key Skills/Experience Required

  • 10 - 15 years’ experience in Administration/ Office Management preferable in FMCG industries
  • 4 - 5 years management experiences with visibility in Leadership Team
  • Ability to work cross-functionally and across multiple cultures
  • Change management experience in fast moving companies
  • Strong internal and external communicator, influencer, and negotiator
  • Ability to set and prioritise short, mid and long-term objectives
  • Bachelor’s degree – General Management Business Administration or related field. Postgraduate qualification preferable
  • Strong internal and external communicator, influencer, and negotiator
  • Strong collaboration
  • Strong operation management
  • Strong prioritising and problem solving

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular