Senior Administrative Assistant

Job Description

Auto req ID: 196885BR

Job Description

PepsiCo is seeking a highly skilled and talented Executive Assistant located in Plano, TX. This position is responsible for providing administrative support to the Senior Vice President, Sales.

Responsibilities include:

  • Administration
    • Managing the SVP’s highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external stakeholders and consultants) both domestically and internationally
    • Coordinating travel arrangements (domestic and international) which include the preparation of visa travel documents, as required
    • Preparing and reconciling the SVP’s T&E reports in Concur and P-card as appropriate
    • Coordinating meetings and external events
    • Maintaining content, accuracy and visual organization of files (or informational databases)
  • Executive Communication & Confidentiality
    • Preparing and handling highly confidential and proprietary information
    • Interfacing appropriately with many internal and external clients and senior executives, including Chief Customer Officer and the Senior Leaders at Key Customers.
    • Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails.
    • Greeting visitors to the organization in a professional, welcoming and helpful manner.
  • Preparing PowerPoint presentations
    • Develop and design presentations—primarily in PowerPoint—that advance key business objectives and tell the story through clean, concise, and well-organized slides.
    • Must be able to interpret complex concepts and translate them into easy-to-understand graphs, charts, and visual graphics.
    • Skilled in distilling clear messaging while incorporating smart visual solutions that make a difference at high-stakes meetings that affect major business decisions.
    • Responsible to develop and maintain customized templates and graphics to ensure a consistent “look and feel” for the department.

Qualifications/Requirements

  • A minimum of 5 years of executive administrative experience supporting C-suite and/or senior-level executives
  • Proven track record of managing multiple and competing priorities
  • Must be highly organized, pay close attention to details and proactively follow-up
  • Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment
  • Ability to manage workload in a fast-paced and high-intensity work environment
  • Must be able to flex schedule to meet work demands (ex. early mornings, after hours)
  • Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
  • High proficiency using Apple products and systems, including Mac computers, iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must
  • Must have strong communication, interpersonal, time management, and problem-solving skills.
  • Ability to make clear and timely decisions
  • Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress
  • Must display professional maturity and ability to support and interact with all levels of management
  • Proficiency with business technology (e.g. web conferencing, SAP, portals, etc)
  • Proficiency in the use of office equipment such as a computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)
  • International experience (meeting coordination, booking travel, visa applications etc.) an asset

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement