Facilities Assistant Representative

Job Description

Auto req ID: 201121BR

Job Description

Role:

Managing effectively the logistics of home to work transportation services, ensuring business continuity within the service level agreement to meet agreed internal customer service levels in a professional and cost-efficient manner across sites.

Accountabilities:

  1. Participate in the development of employee transportation service & Car Pool policies and procedure.

  2. Participate in the implementation of approved policies and procedures & Monitor work activities to ensure compliance with established policies and procedures.

  3. Prepare Transportation Business Continuity Plan and routes revision.

  4. Plan, supervise, review, and participate in the transportation operation in Plants, DCs & HO.

  5. Make recommendations for changes and improvements to existing standards, policies, and procedures.

  6. Prepare and administrate Shuttle bus budget.

  7. Monitor expenditures & prepare cost estimates for shuttle buses, car pool & renting cars.

  8. Set, Improve & submit work process.

  9. Assist in the preparation of employees’ transportation contracts.

  10. Handling requests for proposals.

  11. Coordinate with Suppliers in providing contract services.

  12. Daily duties of a transportation service from a big-picture view, as well as dealing with details - all of which affect service and the safety of employees.

  13. Responsible for administrative duties include creating periodic reports.

  14. Perform customer service functions by answering employee requests and questions & support other functions as assigned.

  15. Review and manage car leasing contracts.

  16. Monitor transportation suppliers’ payments and handling issues.

Qualifications/Requirements

  1. Bachelor’s Degree in relative field.

  2. 0 – 2 years of experience preferably in FMCG or Previous experience in facilities management.

  3. Possess leadership abilities and the capability to deal with people at all levels of responsibility.

  4. Financial and budgeting knowledge.

  5. Excellent customer service, interpersonal and communication skills.

  6. Arabic & English Language proficiency.

  7. Microsoft office proficiency

  8. Problem solving skills.

  9. Planning and analytical skills.

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular