Facilities Admin Assistant

Job Description

Auto req ID: 201975BR

Job Description

Role:

Manage the provision of a range of facilities and administrative services covering areas as housekeeping, catering, and transportation to meet agreed internal customer service levels in a professional and cost-efficient manner in the plant and DCs.

Accountabilities:

Admin Operations

  1. Supervising and planning administration activities such as catering, printings, stationary, info fort , reception, telecom , ..etc in line with company policies and budget in order to provide efficient services for internal stakeholders.
  2. Prepares briefs and basic progress reports to inform direct manager on the productivity of the administration staff.
  3. Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
  4. Work and co-ordinate with other sections of company such as supply chain, EH&S, manufacturing and maintenance to ensure that the resources are available.
  5. Maintain work tools so as to ensure they are in a good working condition at all times and report any damage to the direct manager.
  6. Conducts regular walk through of the facility to assist visual maintenance.
  7. Identify service improvement opportunities and implement actionable plans

Health &Safety
  1. Ensuring the building meets health and safety requirements
  2. Report any accidents or unusual incidents to direct manager so as to ensure that the view from the ground is being fully transmitted.
  3. Performs related duties as required.


Policies, Processes & Procedures
  1. As cascaded the development, customization and direct the implementation of all related policies, procedures and controls covering all areas of regional Admin activity so that relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers.

Reporting & Budget
  1. Ensure that all admin work stream reports are prepared timely and accurately and meet company and department requirements, policies and standards.
  2. Oversee the consolidation and recommend the admin work stream budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues, areas of unsatisfactory performance are identified and potential areas of cost reduction or performance improvement opportunities are capitalized upon.
  3. Identify Cost saving opportunities and realized saving targets along with sustaining quality service


Measures:
  1. Performance indicators of the scorecards.
  2. Delays and availability of transportation services.
  3. Accurate timely requested report.
  4. Employees’ satisfaction.

Qualifications/Requirements

Skills:

  1. BA from an accredited university preferably Business Administration.
  2. 0-2 years of work experience.
  3. Financial and budgeting activities.
  4. General knowledge and experience in planning, prioritizing, and organizing a complex workload.
  5. Excellent public relations and communication skills.
  6. Good command of MS office.
  7. Arabic language is required and English good command.
  8. Problem solving skills.

Relocation Eligible: Not Applicable
Job Type: Regular