Assoc Admin Assistant (AR)

Job Description

Auto req ID: 203167BR

Job Description

ASSOCIATE ADMINISTRATIVE ASSISTANT (AR) – SEATTLE, WA

REPORTS TO: GM Asst Supervisor

ACCOUNTABILITY:
The centralized Accounts Receivable Admin will focus on Market Unit loss lines to ensure accuracy and completeness of financial administration key controls, identify/correct exceptions and non-compliance, as well as highlight opportunities for improvement that will help drive a sustained and well controlled environment. This position will oversee short pay details, manage location disputes, unauthorized charges, customer refunds, and customer payments.

KEY ACCOUNTABILITIES:

  • Research all customer disputes for validity by working with appropriate departments to resolve issues and prevent future non-payment deliveries
  • Action against Accounts Receivable department inquiries in a timely and compliant manner, utilizing location Cashiers for backup documentation needs
  • Proactively identify and rebill customers for owed payments
  • Oversee nonsufficient funds collection, processing, and submission to legal department and/or collections agency
  • Review daily document audits for problematic trends, communicating pricing discrepancies and other issues to account owners and management for resolution
  • Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
  • Ability to work proficiently and calmly under high pressure situations
  • Ability to occasionally lift up to 20lbs, climb stairs, and operate in a normal office environment
  • Work on special projects, other miscellaneous duties, and provide backup support to other Admin as needed

LEADERSHIP BEHAVIORS:
  • Ownership and initiative of all AR responsibilities and processes
  • Demonstrate tact, highest integrity, maturity, professionalism, and respect for others
  • Must be a strong team player and assist other department staff when necessary
  • Willingness to learn and take on projects
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keep management involved as needed
  • Outstanding organization and follow-up skills
  • Excellent written and verbal communication skills

Qualifications/Requirements

HELPFUL PRIOR EXPERIENCE:

  • 2+ years of experience in Admin support
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Ability to become proficient in multiple IT applications
  • Experience in prioritizing work and multi-tasking in a fast-paced environment
  • Adapt to fast paced work environment

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement