Supply Chain Fleet Associate Coordinator

Job Description

Auto req ID: 206950BR

Job Description

PepsiCo, one of the top ten largest private fleets, has an opening for a fleet administrator role. This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.


  • Responsible for accounts payable and administrative duties
  • Invoice payment and processing in accordance to company and department financial practices
  • Conduct reconciliations and statement reviews and resolve any discrepancies
  • Proactive tracking and customer alerts for known anticipated payment or warranty concerns
  • Resolve any vendor or customer inquiries
  • Financial and payables reporting to key stakeholders
  • Assist in developing and delivering department reports and scorecards
  • Weekly/Period financial reporting to key stakeholders
  • Develop team and department standard operating procedures and identify improvement opportunities
  • Additional duties as assigned by Manager
Scope of Interactions:
  • 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
  • 50% External – daily interaction with vendors for payables process and issue resolution


  • High School diploma or GED
  • Minimum of 5 years’ experience in admin support and or fleet
  • Ability to effectively communicate in a professional and constructive manner internally and with suppliers
  • Ability to learn and update multiple accounts payable systems
  • Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
  • Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
  • Collaborate with peers to balance daily workloads and support the business
  • Willingness to embrace change and all other assigned duties for the greater good of the team
  • Produce/review various performance reports to drive results
  • Strong attention to detail
  • Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
  • Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
  • Ability to work independently and within a team with a Team / collaboration based approach to decision making

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement